BASF Security Coordinator-Florham Park, NJ in Florham Park, New Jersey
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, age, citizenship, color, religion, sex, marital status, national origin, disability status, gender identity or expression, protected veteran status, or any other characteristic protected by law.
At BASF, we create chemistry through the power of connected minds. By balancing economic success with environmental protection and social responsibility, we are building a more sustainable future through chemistry. As the world’s leading chemical company, we help our customers in nearly every industry meet the current and future needs of society through science and innovation.
We provide a challenging and rewarding work environment and are always working to form the best team—especially from within, through an emphasis on lifelong learning and development.
And we are constantly striving to become an even better place to work. BASF has been recognized by Forbes Magazine as one of America’s Best Employers in 2015. Come join us on your journey to create solutions for a sustainable future!
The position supports NCU/W, Corporate Security. The position provides essential administrative, accounting and security services supporting CFATS compliance, security incidents, investigations, training/awareness, executive protection, case management, travel security, etc. Maintains the group’s core systems and tools such as site security representative (SSR) and information protection officer (IPO) rosters, site lists and maps, vendors, requisitions, assets/equipment, etc. This position interfaces with region and area security managers, site managers, site security representatives (SSRs), information protection officers (IPOs), executives and administrators, security vendors, procurement, information services, accounts payable, tax, legal, real estate, government and law enforcement authorities. This position is needed to improve consistency and drive efficiency within the Corporate Security function.
% of time
Security - Support region’s Corporate Security team comprised of director and five region managers by performing specialized tasks and responsibilities applying established processes related to security incidents, investigations, training/awareness, executive protection, case management, travel security, etc. Maintains the group’s core systems and tools such as site security representative (SSR) and information protection officer (IPO) rosters, site lists and maps, regulatory compliance status and details, risk ratings, audit findings status, vendors, requisitions, assets/equipment, etc.
Manage monthly G4S (guard service provider) invoice – collect input from 45 sites, confirm accuracy, submit for approval and process within designated time period.
Consolidate G4S (guard service provider) performance against KPIs for region on quarterly basis.
Coordinate enrollment of newly appointed SSRs and IPOs in eLearning and annual SSR training. Track training completion.
Prepare and submit fraud and theft report.
Compile and distribute periodic security incident reports. Create ad hoc incident reports at request of Corporate Security team.
Compile, edit and distribute monthly highlights report.
Provide administrative support to team: team calendar, communication and transmittal of documents, maintaining various project logs and databases, including extraction and compilation of data from those sources; document control records retention.
Perform office and personnel related duties, such as event planning, ordering supplies and services, and processing BASF employee transactions (computers, network access requests, travel, training, meetings, etc.)
Support NCU administrative staff on an as-needed or backup basis. Support Crisis Management drills and events (nature of event will direct level of support).
The incumbent performs in a role representing various degrees of complexity and necessitates a higher level of organizational skill, composure, and savvy. The work material (e.g., investigations or incident response) often involves high-level, sensitive matters that require sound judgment and discretion when handling. Though many projects and tasks are routine and repetitive, the nature of security incidents and matters is they are unique and unpredictable mandating a higher level of analysis than routine administrative tasks.
The security specialist receives direction and guidance from the Director, Corporate Security to help him/her prioritize workload and manage responsibilities. Must also possess self-starter and team-player skills to ensure maximum coordination among Corporate Security team. Once core responsibilities are explained and understood, the security specialist will work independently to accomplish tasks, identifying and creating networks and resources as needed.
The incumbent manages the team’s main phone line and at times could be required to make decisions and direct calls to bring immediate assistance to the caller – decision quality and ability to perform coolly in high pressure situations is essential. Incumbent interacts on a daily basis with members of the Corporate Security team, global counterparts, all levels and functions in the organization, external security consultants and providers, government and law enforcement, etc.
Non-Financial Oversees and provides administrative support to approximately 18-20 security-related consulting firms and contractors. Maintains database of >125 BASF sites across the North America region and approximately 300 site managers, SSRs, and IPOs.
Create Your Own Chemistry: What We Offer You…
Adding value to our customers begins with adding value to you. You@BASF is the suite of benefits, perks, programs and unique opportunities we offer to support you—the whole you—in all stages of your life and career. With you@BASF, you create your own chemistry.
The total rewards that you receive as a BASF employee go way beyond a paycheck. From competitive health and insurance plans, to robust retirement benefits that include company-matching contributions, to making sure you never stop learning, we believe investing in you is investing in our success. Working for a large, global organization, you’ll have a chance to grow professionally and personally, expand your network and build a rewarding and dynamic career.
Qualifications - BASF recognizes institutions of Higher Education which are accredited by the Council for Higher Education Accreditation or equivalent
Ingredients for Success: What We Look For in You…
High School Diploma/GED required
Associates degree, BA/BS or relevant military training or schooling (preferred) Experience
Preparing and editing executive reports, correspondence, communications, presentations and other documents
Record and document retention compliance (regulatory and investigation)
Website development and maintenance
Asset and equipment inventory
Working in high-energy and high-stress environment
Guard force operations, security systems (preferred)
Government regulations and compliance (preferred)
Comparable military experience Knowledge/Skills
Integrity and trust
Strong written and oral communications skill and demonstrated ability to interact effectively with internal and external parties at all levels. Respond to or direct department-specific routine and non-routine inquiries.
Proficient in latest suite of Office products (word, excel, outlook, powerpoint, etc.)
Database management; access database (preferred)
SAP, web-based applications and websites (preferred)
Event and meeting scheduling and planning; proficiency with remote meeting tools (e.g., webex, video conferences, etc.)
Sound judgement and discretion - work material (e.g., incidents, investigations, etc.) can involve high-level, sensitive matters.
Ability to quickly learn and implement security administrative processes and tasks in support of incident reporting, case management, threat assessment, lost laptop/devices, training and awareness, travel restrictions, regulatory compliance, executive protection, guard force management, etc.
Quality performance and attention to detail; prioritization
Cool, calm and predictable under stress and pressure; decision quality
Job: SECU - Corporate Security
Organization: NCU-Environment, Health & Safety
Title: Security Coordinator-Florham Park, NJ
Location: NJ-Florham Park
Requisition ID: 1701706