BASF Administrative Assistant in Beachwood, Ohio
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, age, citizenship, color, religion, sex, marital status, national origin, disability status, gender identity or expression, protected veteran status, or any other characteristic protected by law.
At BASF, we create chemistry through the power of connected minds. By balancing economic success with environmental protection and social responsibility, we are building a more sustainable future through chemistry. As the world’s leading chemical company, we help our customers in nearly every industry meet the current and future needs of society through science and innovation.
We provide a challenging and rewarding work environment with a strong emphasis on process safety, as well as the safety of our employees and the communities we operate in and are always working to form the best team—especially from within, through an emphasis on lifelong learning and development.
And we are constantly striving to become an even better place to work. BASF has been recognized by Forbes Magazine as one of America’s Best Large Employers in 2021. Come join us on our journey to create solutions for a sustainable future!
Administrative Assistant (2101986) – Beachwood, OH
Where the Chemistry Happens
We are seeking a professional like you to join our team. In this role, you will be responsible for providing a wide range of general administrative duties including creating reports and other documents, making travel plans, assisting with expense reports, ordering of office supplies, ensuring functionality of site printers and copiers, and organizing meetings and training sessions. Prepares purchase requests, resolves invoices and creates shipping documents within SAP. Ensures site procedures are updated and posted in Documentum.
Formula for Success
Leveraging your education and experience, you will provide administrative assistance to both site managers and staff.
Successfully using your knowledge of Windows, Excel, SharePoint, IBM Notes and SAP in performance or your daily tasks.
Serve as working subject matter expert within SAP to input purchase requests, resolving vendor invoices and processing shipments from the site.
Ensuring that the visitor management system (iLobby) and BASF web-based broadcast system at the site remain in proper working order.
Assist site safety personnel with tracking of statistics, updating procedures and issuing reports and tracking of vendor status through Avetta.
Works with the Facility Manager to ensure site occupancy records are current.
Maintain and issue updates to the sites EHS and operational procedures for management and EHS personnel.
Assigns computer-based training to site personnel on an annual basis.
Routinely attend meetings to take notes and issue minutes.
Proficiently handle routine administrative tasks such as but not limited to expense reports, travel planning, arranging site special gathering and catering thereof, posting of mail, issuing routine all employee email notices, ordering office supplies and maintaining copiers / printers, assisting with the on boarding of new employees and issue time exceptions report
Create Your Own Chemistry: What We Offer You
Adding value to our customers begins with adding value to you. You @BASF is the suite of benefits, perks, programs and unique opportunities we offer to support you—the whole you—in all stages of your life and career. With you@BASF, you create your own chemistry.
The total rewards that you receive as a BASF employee go way beyond a paycheck. From competitive health and insurance plans, to robust retirement benefits that include company-matching contributions, to making sure you never stop learning, we believe in you is investing in our success. Working for a large, global organization, you’ll have a chance to grow professionally and personally, expand your network and build a rewarding and dynamic career.
Ingredients for Success: What We Look For in You…
High School Diploma or GED with 10 years of administrative or customer service experience OR an Associates Degree with 5 years of administrative or customer service experience
SAP experience or use of similar manufacturing programs preferred
Experience with SharePoint and IBM notes is preferred
1 year of experience related to creation of shipping documents preferred
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by law.
BASF recognizes institutions of higher education accredited by the Council for Higher Education Accreditation or equivalent.
Job: ADSU - Admin. & Office Support
Organization: CCT/R-Capital Planning/Asset Management-60001423
Title: Administrative Assistant
Requisition ID: 2101986