Job Information

BASF Senior Legal Operations Specialist NA in Florham Park, New Jersey

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, age, citizenship, color, religion, sex, marital status, national origin, disability status, gender identity or expression, protected veteran status, or any other characteristic protected by law.

The Senior Legal Operations Specialist, North America for BASF Corporation will be key in creating processes and practices to improve the day-to-day efficiency and effectiveness of the legal team, facilitate change, and control costs. This individual will drive the implementation and use of proper systems, processes, and tools to deliver legal services in the most efficient and cost-effective manner, including supporting both internal and external resource management. This position will report directly to the SVP & General Counsel in North America (and functionally to the Head of Global Legal Operations & Innovation in Germany) and will work closely with the legal team and business stakeholders at all levels.

Core Responsibilities:

Legal Technology & Shared Services

  • Lead optimal utilization of technology by the legal team, though planning, selection, procurement and/or development, training, and adoption of key technology resources.

  • Coordinate and optimize use of legal contracting shared services center for Legal, based in Montevideo

  • Manage eBilling and Matter Management tool, ensuring integrity of data and efficient use of functionality of system

  • Manage system deployments, enhancements, and related process guidelines

  • Improve data integrity and analytical reporting capacity

  • Troubleshoot equipment/systems issues with technology teams

  • Champion the usage of technology

Outside Counsel / External Resource Management

  • Develop and enforce processes and policies to manage outside counsel usage and spend

  • Champion the planning and implementation of strategic outside counsel initiatives and support active law firm management, in conjunction with Procurement as necessary

  • Manage logistics and analysis for RFPs and competitive bidding process

  • Provide analysis and recommendations with respect to alternative fee arrangements (including assessing and advising any fee adjustment requests)

  • Work with Controller to manage law firm matter budget review and spend analysis process

  • Develop and oversee process and policies to manage other external resources, such as auditors, consultants, and vendors

Knowledge Management

  • Develop an efficient and effective information governance program for all legal content and information

  • Create processes for capturing, distributing, and effectively using legal knowledge and information, from work products (such as legal memos, emails, and contracts) to ensure efficient use of prior experience.

  • Assist legal team with Continuing Legal Education resources

  • Manage legal knowledge subscriptions and professional association memberships

  • Track trends in in-house legal department best practices, and collect relevant benchmarking to inform department initiatives

Project & Process Management

  • Define and drive strategic and operational initiatives with on-time and on-budget results

  • Directly manage identified projects to support the strategic objectives of the Legal Operations function, within North America and globally.

  • Collaborate with cross-functional partners and teams including technology, finance, human resources, risk, and various other teams

  • Implement effective Change Management programs and procedures

  • 10-15 years of experience in Legal Department or Law Firm operations preferred.

  • Bachelor’s degree, or equivalent experience, required. Attorneys with operational experience strongly preferred.

  • Understanding of technical systems and tools utilized by law departments to efficiently manage its provision of legal services, including contract and knowledge management systems.

  • Experience in workflow automation tools, matter management, ebilling, RFP and document/contract management systems required.

  • Detailed planning and organizational skills to manage multiple projects concurrently.

  • Strong communication and presentation skills.

  • Strong collaboration skills, with the skill to build relationships within a team, across departments, and with external stakeholders.

  • Ability to identify opportunities, define requirements and implement process improvement.

  • Attention to detail with excellent time management/prioritization skills

  • Strong proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, and Word


Job: LEIN - Legal & Insurance

Organization: CLN-Legal North America-60000005

Title: Senior Legal Operations Specialist NA

Location: NJ-Florham Park

Requisition ID: 2200077

Other Locations: US-New Jersey